Southern York County

 Band Boosters Meeting

October 1, 2007

Attendees:  Donna Schriver, Bonny Lutter, Kim Nace, Bethany Meyer, Pat Macomber, Debbie Auburger, Lorna Deibert, Lynne Hood, Chris Poole, Jake Lutter, Sheryl Delp, Jeannine Williams

Meeting called to order @ 7:02p.m.

Secretary’s Report:   Minutes from last meeting approved.

Treasurer:  Report approved.

Director’s Report:

• Warrior Chat   Mr. Poole will be interviewed and the interview will be aired on channel 99.  He will mention the Steger scholarship, the holiday fundraiser, the marching band’s recent first place win, upcoming performances, and Mr. McGarvey’s new ideas for younger band students.  He will also point out all the different music ensembles our music department has to offer.
• Scores for Calvalcade—the marching band is currently in fourth place in our division.  We’re in good shape.  We’ve made lots of improvements to the show.  We are getting positive feedback from the community.  The ending of the show is currently being re-written.  We have a good shot to place in the top 3 in Hershey.
• OJ Roberts Competition

     The schedule for Sat. Oct. 6 is:

• 9:00         percussion, guard, pit
• 11:00       winds
• 1:30         departure
• 5:15        staging
• 5:45         performance

              10:20        awards

      There was some discussion about the length of the day—Mr. Poole will talk to the assistant directors and revise the schedule if possible.  As it stands now, the boosters will provide a bag lunch for the students and they will bring money to buy dinner at the competition.  The boosters will also provide a snack for the bus ride home.

• Wednesday’s practice    Mr. Poole reported that Wednesday’s practice would have to be cut short because JV football has the field and we need lights.  Two families volunteered to bring lights, Kim Nace will bring a generator.

• We’ve heard a few comments about our Japanese “verbage.”  It was suggested that we ask Yuri, our Japanese exchange student, to announce for us—at least the Japanese words.  Pat Macomber will talk to Yuri.

Fundraising 

• Market Day—next deadline is 10/24 with delivery on 10/30.

• Holiday Fundraisers   Dates were suggested for the sales of Pellman’s pies and cakes, poinsettias and luminaria:  Start date:  10/15, sell through 11/12 or 11/14, with pick-up on 12/1 and/or 12/2.  Donette will run these dates by Mrs. Martin and get back to Lorna.
  • We need a LOT of volunteers for pick-up day.
  • We really need to push the holiday sales.
  • The executive committee will decide on how to split profits between the students and the general fund.

• Basket Bingo    We really need to get this rolling.  We’re going to try to set it up for Sat. 1/26/08.  It will be the weekend before the Super Bowl this year so we can do it without having to renew our license.   Lorna Deibert will contact the New Freedom Community Center to set up the date.  Bethany Meyer volunteered to help.

• No Hassle     This fundraiser brought in another $450.00 this month, $2400 to date.  This seems to grow every year—this has been the best year so far.

• Spirit Table    Going very well—brought in about $300.00 this week.

Old Business 

• Web Site   www.Warriorbands.org is up and running!  Brian Schriver is working hard on this.  He needs information.  If you have anything you’d like to see included on the site please email it to Brian.  There is a link to his email address on the site.  Thank you Brian!

• Band Night      We can sell tickets through Tues.  Donette Yeilding and Bethany Meyer will get the tickets from Chuck Abbott. The tickets will be available for pick-up at the tailgate party.  Please bring folding tables if you have them.  Pizza Hut fliers will be distributed—please eat at Pizza Hut on Mon. Oct. 8—the band will receive a 20% donation.

• Steger Scholarship  The Foundation needs some information by 12/14/07.  Bonny Lutter will help Donette Yeilding gather the information. The Foundation will match certain fundraisers.  If they do match, we are required to send a representative to the Foundation meetings for 1 year.

New Business

• Senior Night  Chris Poole  will provide a list of seniors to Bethany Meyer. Sheryl Delp will work on collection baby pictures of seniors.

• Jazz Fest    Pat Macomber has already sent 46 letters inviting bands to our Jazz Fest, scheduled for Saturday, April 5, 2008 at Shrewsbury Elementary School. Pat would like to devote a significant amount of time discussing ticket prices, themes, tables, volunteers, etc. at the next band boosters meeting.  Please be thinking about these things and bring your ideas.  Lynne Hood will contact SMS jazz band parents and invite them to the next meeting.

• End-of-marching-season party    The party is scheduled for Fri. Nov. 9, 9 p.m.-midnight at Springfield Bowling Alley.   Valerie Crone is checking into getting cakes donated.   Bethany Meyer will have the date changed on the school web site.  Chris Poole will start thinking about awards for students.  We need door prizes—everyone is asked to seek donations.

• Late arrival to school  Chris Poole will ask about a late arrival for band students on the day after championships— (Mon. Nov. 12)--  it could be a late Sun. night in Hershey.

• Buttons   Thank you to the Slattery family for donating Samurai Warrior buttons.  There was a discussion about selling/sharing them. It was decided we will share them with the band families.

Next meeting:  Monday, Nov. 5  7:00p.m.   SHS band room