Southern York County School District

Band Boosters Meeting

May 4, 2009

 Attendees:  Cheryl Yost, Janet and Jason Hagel, Angela Mays, Debbie Auburger, Judy Carroll, Charlie Carroll, Chris Carroll, Donette Yeilding, Sherry Soltes, Brandon Soltes, Tammy Simmons, Carole Tice, Donna Schriver, Jeannine Williams, Tina Pelensky, Bonny Lutter, Kim Nace, Ashley Nace, Lynne Hood

Secretary’s Report:  Minutes from April meeting approved.

Treasurer’s Report:  There is currently $7,635 in the general fund and $6,227 in the student accounts. Detailed report attached.

     Budget for next year proposed. (attached)

     Question:  Why isn’t there a poinsettia sale in the budget? Answer: they weren’t big sellers this year, but any idea can be revisited.

     Question:  What is “No Hassle” ?  The No Hassle fundraiser was described as being just that……..the work is done for you. Band families receive a package in the mail containing letters to mail, and envelopes to mail them in. The students are asked to sign the letters and mail to friends and family. Donations are then sent to Donette Yeilding, who returns a thank you note to the sender and informs the band student. Students are encouraged to send their own thank you notes also. This is a great way to involve your friends and family who are not local. This is by far our single best fundraiser.

     Question:  What is Tag Day?  Answer: On Tag Day band members go out into the community and tag houses with a schedule, information and a request for a donation. We also place people at Wal-Mart. Tag Day was not as successful as we had hoped last year, but it was our first year trying it and several lessons were learned.

     The budget was tabled until the June meeting when a vote will be conducted. Please feel free to contact any board member with questions/ideas about the budget. Please let us know of any fundraising ideas as soon as possible.

Director’s Report:

• Marching Band Preview Night was a very nice evening. Letters will be sent to any marching band members who were not there.
• May will be a very busy month.  There is something on the band calendar every day. Please check the online district calendar for concert dates.
• The first round of Jr. Drum Major auditions were held today. There will be another round next week, then we will gather student input and the results will be posted after the band banquet on May 15.
• Tomorrow (May 5) the drum line for next marching season will begin practicing.
• Thurs, 5/7 the Jazz Band will perform at Northern York High School in Dillsburg.
• Sat, 5/9 the Jazz Band will perform at the Fitness Fest at Gold's Gym.
• Sat, 5/9: Percussion recital
• The concert on  5/13 promises to be a good one—lots of students are shared with the full orchestra.
• Marching band schedule: students are not expected to attend every summer practice. Starting with band camp, students are expected to be at all practices. The schedule may look tough, but it is not nearly as much as some other schools.
• Thank you to Bonny Lutter for securing storage for some of our equipment.
• Thank you to Brian Schriver for moving the equipment

Fundraising

• Market Day:  next orders due 5/6, delivery on 5/12.  Note:  SMS parents can designate SHS band on their Market Day orders if they wish for the proceeds to come to the band. All participants can let Debbie Auburger know via email or phone call.  If email: be sure to put Market Day in the subject line.  Students earn 5% of sales for their account, 10% if they or their parents help to unload the truck on delivery days.
• Fundraising Meeting:  Monday 5/18 at 7pm in the SHS band room.  Please come and share your ideas.

York Revolution Game 

     We currently have 26 students and 1 alumnus registered to play the National Anthem at the game on 5/17. Mr. Poole will talk to the SHS students to get commitments. The block of tickets is sold!

Band Concert Wednesday, May 13

§  Marching band uniforms due before concert, dry-cleaned, no exceptions.

§  Parents needed to help check uniforms in.

§  Freshmen and sophomores are asked to bring refreshments to share.

§  Mr. Poole will provide a list of seniors for the concert.

Band Banquet Friday, May 15

     The band banquet will be a costume party entitled “Night of Stars.”  Bethany Meyer has taken the lead on this. She has a chicken dinner planned along with music, awards, an audiovisual presentation and games. Please plan to stay after the awards to enjoy the music of some of our own student bands.

SMS Spring Band Concert Thursday, May 21

     We need booster parents to serve refreshments and man a table.

New Officers Elected

     Tina Pelensky, President

     Kim Nace, Vice President of Means

     Donna Schriver, Vice President of Ways

     Angela Mays, Treasurer

     Lynne Hood, Secretary

Memorial Day Parade, May 25, Glen Rock

•  Current 08-09 marching band members expected to march in white band polo, khaki shorts, white sneakers.
•  Brass Quintet to report at 10:30 at Lutheran Cemetery.
• We need volunteers to pull trailer and walk the parade route handing out information.
•  American Legion will provide refreshments after the parade.

Jazz Fest  April 3 or 10, 2010  Mr. Poole will contact Central York and arrange the date, and get it on the district calendar.

Next meeting June 1, 2009  SHS band room 7:00pm