Southern York County School District

Band Boosters Meeting

May 5, 2008

Attendees:  Debbie Auberger, Kathy Renzi, Kathleen Faber, Lynne Hood, Cheryl Yost, Donna Schriver, Bethany Meyer, Kelly Silva, Meg Furio, Pat Macomber, Donette Yeilding, Bonny Lutter, Chris Poole

Secretary’s Report   Minutes from April meeting approved.

Treasurer’s Report   The check for $2500.00 has been sent to the SYCSD Foundation for the Steger Scholarship.

                                    There is currently $6,592.00 in the general fund, and approximately $7,100 in the student accounts.

                                    Report attached.

Director’s Report

• Thank you for your help with the concert.  The flowers, refreshments, etc. were very nice.  The efforts of the boosters make the concerts better.
• Potential concert: there may be a concert of small ensembles on May 19 or May 23. Brass, woodwind and saxophone quartets will participate.  We will make this a bigger event next year.
• Trip:  permission from the school board has been granted for the trip to Disney in December.

Fundraising

• Bingo   Debbie Auberger suggests we look into getting a pavilion at Glen Rock Park and having an outdoor bingo.  Some people thought this was a great idea; others were concerned about the weather factor.  It was suggested that Sundays seem to get the most people. July 13 and July 20 are the proposed dates.  Bethany Meyer will check into various venues over the next few days (New Freedom Park, Glen Rock Park and New Freedom Community Center).
• Market Day  orders due May 7, delivery date May 13
• York Revolution Game, June 12
  • According to the survey results, we have decided not to take a bus to the stadium.  Players will meet at the band trailer which will be parked on Arch St. (3^rd base side of the stadium) at 5:30 on June 12.
  • All members of any SHS or SMS band (concert, jazz, marching, etc.) and alumni are invited to perform the National Anthem.
  • Attire for participating musicians: white band polo OR white polo or t-shirt OR any white shirt with any SHS or SMS or Warrior logo, khaki shorts, sneakers (please no flip-flops).
  • Tickets:  $5.00 for participating musicians, $10.00 for all others.  Ticket order forms are due by May 16.  They can be downloaded at www.warriorbands.org, or tickets can be ordered by calling Donna Schriver @ 2354780. This is a fundraiser for the band—please invite friends, family, neighbors, etc. and sell as many tickets as you can. Mr. Poole will hold tickets for all musicians and give them out at the gate.
  • Concessions:  we have had an excellent response for concession volunteers.  Thank you to all who have volunteered—information will be sent vial email with details for you.
  • Instruments:  Mr. Poole will be in the band room on June 12 @ 4:00. Please plan to be there if you need to have your instrument transported in the trailer. He will need help loading and unloading the trailer before and after the game.
  • Mr. Lewis and Mr. McGarvey have asked about 6^th graders participating—it was decided to leave it as 7^th grade and above.

Old Business 

• Awards Night

• Kelly and Al Silva have both volunteered to help.
• Jane Quinn is handling ticket sales.
• We need students to decorate.
• We can get to Grace United Methodist Church right after school to start setting up. We need help with this!
• Meal:  the youth group from the church will cook and serve food; we will bring Pellman’s for dessert.
• We are charging $12 for the tickets; the youth group wants to charge us $10.  Keeping in mind that that we have to cover the meal cost for band students and the costs of the awards, Bethany Meyer will try to negotiate the price with the youth group.
• Ideas for next year: pot luck, ask Giant to donate fried chicken.
• Doors open at 6, dinner at 6:30 followed by awards.
• Bethany Meyer will ask Dr. Hensley if Elvis is available that night.  It was also suggested that we wait and invite Elvis next year as all the kids who saw him last time will be graduated.

• Band Camp,  Aug.4-15

o   Theme:  Kilimanjaro

o   Location:  First week: field hockey field, second week: old field hockey field.

o   Scaffolding:  We need to meet very specific safety standards.  The scaffolding has been donated in the past.  If it is not donated it is unclear who pays for it.

o   Parent Preview Night   The stadium has already been reserved for Aug. 14

o   Volunteers:  we need volunteers for uniform-fitting, shoe fitting, picture day, meals, etc.

o   Hats   All students will be required to wear hats, such as baseball caps, to band camp, for their comfort and safety.

• Steger Scholarship   There is currently approximately $4,000 in the account.  More donations are welcome.  Donette Yeilding suggests we design a plaque which will display the names of the recipients each year.  Donette will look into this.
• Trip 

o   Mr. Poole is following up on Kennedy Space Center and the lunch in Disney on Mon.  Kathy Renzi will check into Disney food vouchers.

o   Color Guard members will be encouraged to bring their instruments and participate in the music workshop.

o   The details of the chaperone price are still being worked out.

New Business 

• Budget   The 2008/09 budget was approved.
• SMS concert   The indoor drum line will perform. Donna Schriver, Bethany Meyer and Donette Yeilding will coordinate the refreshments, typically ginger ale, water and cookies.
• Leadership Camp Scholarship   More work on this will be done after the orchestra concert.  Pat Macomber will email the scholarship application to Donette Yeilding, and copy Cheryl. Pat recommends the camp for color guard leaders.
• Memorial Day Parade, Monday, May 26   All marching band members are expected to attend. We will assemble on Water Street in Glen Rock at 11:30; uniforms will be collected so dress accordingly. The parade starts at 1:00; students are invited back to the Legion for food.
• Summer parades:  Shrewsbury Firemen’s Carnival Parade:  Sat, June28, and New Freedom Parade, Sat. July 5.  Attire:  khaki shorts and band polo or band t-shirt
• Shirts/hats  Bethany Meyer will look into white t-shirts with red Warriors Band logo, and white baseball caps.  These can be used for parades, trip shirts and other band events.
• Idea:  Ask Nancy Slattery to make buttons depicting the Kilimanjaro theme and hand them out at the parades.

Next meeting: Monday, June 2, 7:00pm, SHS band room