Southern York County School District

Band Boosters Meeting

      March 1, 2010

Attendees: Chris Poole, Tina Pelensky, Lynne Hood, Donette Yeildings, Sherry Soltes, Donna Schriver, Megan Strott, Jill and Jere Sechrist, Kim Nace, Angela Mays, Cheryl Dunkin-Yost, Tractor Bob, Debbie Auberger, Bethany Meyer, Michelle Spurlock, Janet Hagel, Shelly Bailey, Lynn Eason, Linda, Ted and Hannah Wheeler, Charlie Carroll, Laurie Kotter

Treasurer’s Report   There is currently $7,089.46 in the general fund and $8,388.41 in the student accounts.

     Outstanding:   Battle of the Bands,  $237.15 in custodial and security fees; same amount for bingo.

Secretary’s Report   Direct quote from attendee: “Minutes from last meeting were awesome!”  Minutes approved. 

Director’s Report

• Jazz Band to perform at 8^th grade curriculum night, boosters will have a table set up, video playing.
• The 1st meeting for 8^th grade incoming marching members is scheduled for Tues. April 27.  Hopefully we can announce next year’s trip, marching show theme, etc.  Drum majors and a few band members have already spoken to middle schoolers and gotten some positive feedback. Drew Slattery is putting together an 8^th grade recruitment video which will be sent to every 8^th grade band family. Thank you, Drew!   We still need informal, out-of-uniform pictures of band camp, rehearsals, bus trips, etc. If you have any please send them to Mr. Poole @ Christian.poole@sycsd.org We will contact middle schoolers several times between now and April 27.
• Indoor guard had an amazing show on Sat. evening at Littlestown. Come out and see them at Cedar Cliff HS and Mechanicsburg on Sat.
•  Mr. Helmeczi agreed to allow middle schoolers to see the indoor drum line and guard show during an advisory period soon. The drum line show is coming along—it is very different and unusual this year. We will try to have a nighttime show for family and friends just before championships. Indoor Guard and drum line are the best-kept secrets in the district!
• Symphonic band is getting a new challenging piece of music for the spring concert. We will feature some of the musicians who missed their chance to perform at the concerto, which was cancelled.

Old Business

• KIDA (Keystone Indoor Drill Association) show: Our original show was cancelled due to weather. We have an opportunity for another one, but it could be an expensive, small show, so at this point we do not plan to move forward with it.
• Pellman’s Cakes and Pies Brochures will be given to the students on Wed, orders due by 3/22, delivery 3/31 at SHS after school until 4:00. Cheryl Dunkin-Yost is chairing this sale. Thank you, Cheryl!  Bethany mentioned that we always have teachers who complain that they missed the sale. Be sure to remind your band students to ask their teachers if they are interested. People like Pellman’s! These are good for Easter. This fundraiser is available to guard members and drum line as well as all band members. We will order enough for Jazz Fest, Cheryl will take care of storage.
• End-of-year-banquet:  committee to meet soon.
• Elections:  A slate of officers will be presented at the April meeting. Cheryl and Tina are in the process of finding out who wants to stay, who would like a different position, etc. Election will be held at the May meeting. Please let Cheryl Dunkin-Yost or Tina Pelensky know if you are interested in a position.
• Jazz Fest (Calypso Café) 

• Decorating/Advertising:  The fliers are ready to be distributed—the logo looks awesome—thank you to Nick Voltaggio for donating his time and talent. T-shirts and program are in progress. Donna Schriver will be the point person for printing tickets and the program. Order forms for parents and others who would like Calypso Café t-shirts will be forthcoming. Tina is the point person for ad sales. We have several students lined up to help with ad sales. Donette will advertise to all district employees, Tina will work with Terry Reuter on getting the event on the district web site. Deb Auberger offered to help with the senior posters.
• Tablecloths have been ordered.
• M.C: Brody Dunkin has offered to help with this. Cheryl will talk to Brody about getting some friends to help.
• Food:  The menu is coming together—food committee will take care of menus, preparing servers, etc. They will also take care of providing food on Fri. evening for set-up, and water bottles for all performers.
• Food tickets: Angela and Tammy will get together with Donna to fine-tune this process.
• Event tickets are available by calling or mailing order form to Lynn Eason. She and Beth Bond will handle ticket sales and make table tents.
• Lobby Music: Mr. Poole will arrange a percussion quartet or something similar to play softly in the lobby.
• Adjudicators: Curt Sipe and Jeff Stabley, clinician: Steve Fieldhouse.
• Art Auction: Megan Strott will communicate to Mr. Bowers that if art students earn money on their art they can keep the full amount.
• Directors:  Lynne Hood will continue to communicate with the directors to coordinate arrival times, ticket sales, etc.
• Adjudicator kits: Jill and Jere Sechrist will assemble and have ready for 4/10/10.

New Business

• Elementary School level Jazz Clinic   Nancy Slattery has raised the idea of extending the jazz clinic down to the elementary level. Please let Tina know if you’d like to help with this project. (tpelensky@earthlink.net) Curt Sipe of Inspire Studios in Jacobus would be the clinician. There is a push to get more of our younger students into private lessons. Curt is willing to give us a free clinic in return for advertising his music business. This seems to be a mutually beneficial venture. Great idea, Nancy!
• Band trip    We have a small committee which is starting to research a marching band trip for 2011. Disney will be rotated in once every 4 years. Typically there is a trip every other year.
• Market Day  orders due Wed, March 3, pick up Tues, March 9^th  at SMS. This is a convenient and easy fundraiser—if you haven’t used it yet, why not start now?

Next meeting: Mon, April 5 at 7:00pm in the high school band room. All band students and parents are welcome and encouraged to attend.