Southern York County School District

Band Booster’s Meeting

March 3, 2008

Attendees:   Lynne Hood, Bethany Meyer, Donette Yeilding, Donna Schriver, Brian Schriver, Debbie Auburger, Lorna Deibert, Chris Poole, Sheryl Delp, Cheryl Dunkin-Yost, Jordan Delp, Bonny Lutter, Jeannine Williams, Pat Macomber, Beth Bond

Secretary’s Report:  February minutes approved.

Treasurer’s Report: Report approved, attached.

• Steger Scholarship    There is $2,000 in the SYCSD Foundation account.  We have an additional $2,500 set aside from basket bingo. The Foundation will contribute, not match, $2,500 that they will collect from incoming contributions based on their own efforts.  They estimate that it will take about 3 years to reach that amount.
•  Jazz Fest:   Mr. Steger will be there.  We need to have a meter showing how far we’ve come and how far we have to go on the scholarship fund. We need to take his picture and advertise in order to generate contributions. We need a volunteer to make a poster of some sort. Please contact Donette Yeilding if you can help with this.
• Debbie Auburger will send a thank you note to the Shrewsbury Elementary staff for their Steger scholarship donation.

Director’s Report 

§  Jordan Delp:  Jordan took it upon himself to write a letter to Mr. Abbott informing him that Jordan does not feel it is right that half of the students in the school don’t even know that the marching band won the Cavalcade of Bands Championships.  Mr. Abbott’s take is that it is not up to him, but up to the music department, to advertise the accomplishments of the band. Jordan feels the students in the school should be more connected to the band. 

Ideas:

o    Send band member to morning announcements after competitions, show trophy.

o   Get the band out in the community:  do more parades, advertise parent preview night, Robin @ EMC would like to combine dancers with drum line for parades, the Lutheran Home welcomes performing groups.

§  Tuners   Mr. Poole has ordered 20 instrument tuners for $25/each, and is offering them to students for $10/each.  The tuner indicates whether an instrument, any instrument, is sharp or flat based on vibration. The students have been trying the tuners in class.  Mr. Poole would like for as many students as possible to have these very useful tools.

§  Memorial Day Parade:  May 26  line-up time 12:30pm

§  DCI Night Friday, March 28 in the band room.  This will be a fun social event for all band students. Bethany Meyer will bring the soda.

Fundraising  

• Market Day:  next order deadline March 5, delivery date Tues. March 11.
• Pellman’s cakes and pies: Please sell as many as you can.  Orders due in the red box on Friday, March 7; delivery date Wed, March 19, 2:30-4:00pm.
• Looking forward: (trip fundraising)   Dinner and a Show—we could offer dinner at school before the musical, perhaps through a restaurant or caterer. Bethany Meyer is looking into this possibility.

Officer Nominations:  The following candidates have been nominated for board positions:   President:  Cheryl Dunkin-Yost

                  First VP:  Bethany Meyer

                  Second VP:  Cathy Renzi/we need a co-VP candidate to work with Cathy

                  Secretary:  Lynne Hood

                  Treasurer:  Donna Schriver

     The nominations were accepted and will be voted upon at the next meeting, April 7.

By-law amendment:  Donna Schriver proposed that we add an amendment to our by-laws which would allow co-officers to share an office, but each office only gets one vote.  This amendment proposal will be voted upon at the next meeting, April 7.

Jazz Fest

§  William Penn High School cannot make it, but Boiling Springs can now make it, so we still have 5 bands.

§  Karl Steger will be the announcer.

§  Dr. Mark Cook will be the clinician.  Chris Poole will forward emails to Pat Macomber about payment.

§  Derek White is working on the senior board; Debbie Auburger volunteered to help Derek.

§  We’re looking for a few jesters—people who can juggle, dance, or do acrobatics, to casually perform for a few minutes before the show. Please let Lynne Hood (235-0104) know if you can do this or if you know anyone who can. 

§  Cheryl Dunkin-Yost will contact the cafeteria manager at Shrewsbury Elementary and make arrangements with her for the evening.

§  Donna Schriver  will bring Steger Scholarship donation containers and flyers.

§  SHS and SMS jazz band members will receive a free bottle of water and dessert at half-price.

§  Price change:  Dessert price remains at $2.50, drink price changed back to $1.00.

§  Lorna Deibert  will ask Janice Eason to serve as a photographer for the event and report back to Pat Macomber.

§  Lynne Hood  will get a letter and ticket order form to SMS parents.

§  Pat Macomber  will get a band member head count to Bethany Meyer for dessert purposes.

§  Lynne Hood  will send out a ticket order form to the email database and send a hard copy to Chris Poole to give to all jazz band members.

Audit Committee:  We need a few volunteers to audit our books.  This is not a big commitment.  Please contact Donette Yeilding if you can help with this.

Awards Night   May 16 at Grace United Methodist Church. We’re working on getting a group to cook and serve so that our band parents can relax and enjoy the evening. We need a few parents to help with the planning of this event.

Marching Season Preview/ Parent Information:  can these be combined into one event?  Yes!  The event will be in the SHS band room on Tues, April 29 at 6:30. Please mark your calendars and plan to be there.

Band Trip  The proposed trip is a marching band only trip to Disney World, Orlando, FL  A sample itinerary is attached.  Proposed dates are Dec.26-31, 2008.  The marching band will march in a Disney parade and participate in a “You’re Instrumental Workshop,” which will give them an opportunity to work with a professional Disney musician and record Disney music. The trip will include several of the Disney Parks. Estimated cost per person for the trip is around $700.00. The boosters are comparing bus and airline costs.

It is possible that the symphonic band will take smaller day-trips on off years, such as Hershey Music in the Park, or a program through the Baltimore or Philadelphia Symphonies.

Next meeting:  Monday, April 7, 2008, 7pm. SHS band room.