Southern York County School District

Band Booster Meeting

June 1, 2009

 

 

Attendees:  Tina Pelenski, Donna Schriver,  Angela Mays, Chris Poole,  Janet  and Jason Hagel, Debbie Auberger,  Sherry and Brandon Soltes, Tammy Simmons, Jill Sechrist, Bonny Lutter, Donette Yielding, Cheryl Yost

Welcome by Tina Pelenski.

Sherry Soltes was presented as co-vice president of Means for this year’s executive board.  She was nominated and voted on and approved at the meeting.

 

Secretary’s Report: Minutes from May approved.

Treasurer’s Report: There is currently $7519 in the general fund and $6041.71 in the student accounts.  Detailed report attached. 

                A budget modification for the 2008-2009 budget was brought up by the board.  The board would like to purchase band fronts for the Jazz Band at an approximate $500 cost.  This was voted on and approved at the meeting.

                The proposed budget for 2009-2010 was approved.

Director’s Report: 

·         1st rehearsal for new members was last week and the next rehearsal for new member is June 3.

·         First full rehearsal of the band is June 24.

·         Graduation June 4

·         Band calendar revisions will be included in the band packet

·         We will be using a new company for marching band shoes, Dinkles.  Shoe fitting will be during the June 24 rehearsal at 6:30.  Mr. Poole will look into other times for fittings, for students not available for June 24 rehearsal.  If students have shoes from previous years they are still able to be worn.

·         Marching band pictures will be during band camp on August 6.  This will be done first thing in the morning.  This will include composite, individual and full band picture.

·         Props for marching show:  5 different designs that will be moved throughout show.

·         During the last marching season USSBA allowed adults on field to hold props.  Mr. Poole questioned USSBA if adults could stand in for student runners on field if there were some missing for certain shows.  The answer was that it was permissible as long as the adult was not moving the prop.

·         We will need at least 10 student runners for this year’s field show.

·         John M. from Towson University is doing the visual design again this year.

·         Last week’s rehearsal was great, the focus for the June 3rd rehearsal is parade music.

·         DCI Drum Corp on June 19.  This will be held at Chambersburg high school and be an all day event.  The woodwinds and colorguard will need to take their equipment and the pit members are to take their mallets.  This is an organized event with instruction and lessons on performances.  They will watch the show in the evening.

·         As of yet there is no word from KIDA regarding a indoor show.

·         Question: Do we have band managers?  The student runners and adults would be the ones that would be moving the props and equipment from the field.

 

Fundraising:  A fundraising meeting was held May 18.  The purpose of the meeting was to brainstorm and prioritize fundraising ideas for the year.  The events we will carry over to this year are: No Hassle fundraiser, Market Day, Basket Bingo and Pellman cake sale.  This year we would like to do a Battle of the Bands with students bands from the community.  Corporate sponsor ship of the show was discussed.  We are still waiting on work from KIDA  regarding our hosting an indoor guard and drum line show.  We will do Tag Day again this year, but with modifications.  We will hand out flyers during the parades and are looking at doing a rehearsal/performance at the Wal Mart in Shrewsbury on September 12.  Also discussed was hosting a block party at the high school with games, food, vendors and activities.  Amazon.com has a program that involves getting a percentage of sales from their website, 5%.  Market Day will be promoted more, especially to the incoming freshman parents.  Not including the June sales numbers; year to date the band has sold approximately $16,000, with 20%, $3200, going to the boosters and $1000 is student profit.

 

Old Business:  Donna Schriver will be continuing work on getting our non profit, 501 (c) 3, status.  This will include by-law revisions, including job descriptions of the executive board.  The band packets will be compiled by Donna Schriver and Mr. Poole and will be put together June 3 for hand out. 

 

New Business:  We will need  volunteers for the 2 upcoming parades on June 27th and July 4th.  We will need at least 6 parents per parade to walk along side band to give the kids water and to also hand out candy and flyers.  We will be pulling the trailer in the parades. 

Band camp preparations:  We will need someone to watch the instruments during meal times, on the front field where they rehearse.  We will be asking for donations of freeze pops.  We are looking for volunteers for this committee.  Cheryl Yost will be the communication coordinator and will be sending out email reminders of schedules, etc, weekly after band camp starts and as needed. 

Marching Band needs:  A volunteer to be head chaperone; this person would schedule chaperones for football games and competitions, organize the medical bags and assign bus roles.  We need prop builders, trailer drivers for both trailers, and sewing people.  No experience necessary...the sewing is for props and the colorguard.  If you can cut fabric, we can use you.  We will be painting the current helmets  and dying the plumes. 

Candy grams:  We need a volunteer to coordinate the sales before and after practices.  The proceeds of the candy gram sales go to feeding the students on competition days.  Question: Can we sell these at football games?  No, would conflict with All Sports Booster Club.

Marching band t-shirts will need to be ordered and will be added, with the baseball caps, to the uniform order form.

A big thank you to Jeannine Williams and Sherry Soltes for organizing the uniform closet.  A small amount of uniforms will be sent out for dry cleaning. 

In June we will make a push to recruit more members for the color guard.  Right now we have 10 members.  Flyers will be given to middle school students to invite them to practices to see what we are all about.  The indoor guard show will be shown on the middle school announcements.  July 1st is the deadline to join the band. 

Looking ahead to Band night, competitions, etc…. we always need help.  Emails will be coming with information.

 

Next meeting July 6, 2009 SHS band room 7:00pm