Southern York County School District

Band Boosters Meeting

June 2, 2008

Attendees:  Donna Schriver, Donette Yeilding, Lynne Hood, Bethany Meyer, Jeannine Williams, Debbie Auburger, Michelle Spurlock, Ann Merrick, Bonny Lutter, Brian Schriver, Chris Poole, Cheryl Dunkin-Yost

Secretary’s Report   Minutes from May meeting approved.

Treasurer’s Report    General account:  $7854.00   Student accounts:  $7422.00

     Bill coming soon for baskets for Basket Bingo.  Report attached.

Director’s Report   

§   Trailer     The white trailer was stolen from the parking lot.  It was found by natural resources police in or near a creek in a remote area. The trailer has been returned. Some equipment, including some helmets and 3 black bags full of wood blocks, is still missing.  The district will provide new and better hitch locks and possibly paint to repair damage to the trailer.

§  Trip    There is a letter ready to go out in the band packets which summarizes details and payment schedule for the trip.

§  Leadership Camp   Marisa Silva is our new Jr. Drum Major.   She, and all section leaders, are encouraged to go to leadership camp at Westchester University in July. Applications are available in the band room.  The drum majors are paid for by the school.  Band boosters provide scholarships which cover about half the cost of the camp.

§  Marching Show   We need some fabric with African designs—colorful stripes, shapes, etc. for the show. Mr. Poole will get some pictures to Bethany Meyer.  Bethany has volunteered to pick up some fabric samples for Mr. Poole. The music is being written and the show is moving along. The section leaders will call the new band members and invite them to practice. Student leaders are working on ideas for backdrops for the show.

§  Guard Uniforms   The school has paid about $250.00 to have uniforms designed. The uniforms will be manufactured, not hand-sewn, this year.  The uniforms will also be used for Indoor Guard.  We will also order flags @ $10/each + the cost of the fabric.

Fundraising 

• York Revolution Game, June 12   We have 63 musicians performing the National Anthem and we’ve sold over 250 tickets.  We have 24-26 volunteers to work in the concession stand.  The trailer will be loaded on Wednesday, June 4, all ready to go to the stadium. We will ask Linden to drive the trailer home on Friday after we use it for Thursday’s graduation ceremony, and keep it until Thursday, June 12.  Bethany Meyer will bring the white hats to the game if they have not yet been delivered.
• Basket Bingo   Sunday, July 13 @ Shrewsbury Elementary School, doors open @ 3:30, games start @ 5:00  We need students to set up at 2:00.  Pat Macomber has volunteered to be the caller. In lieu of a lighted bingo board we will use Power Point. We will use cardboard cards and corn instead of paper cards.  Food will be set up in the lobby—we will not use the kitchen. The baskets have been ordered.  Please watch your email for donation requests, sponsorship requests, etc.  We will advertise the bingo along the parade routes. Ticket cost:  $12 advance/$15 at the door. The profit split will be discussed—thinking of giving students $6/presold ticket at this point. Bethany Meyer will email the advertisement to Donette Yeilding, Donette will circulate via email.

Old Business

• Band Camp Dates   Mr. Poole will get band camp dates such as shoe-fitting, picture day, etc. to Donette so that the band camp committee can look for volunteers for these days.
• By-law revisions   Pat and George Macomber, Lorna Deibert and Donna Schriver are really working hard on this.  We need an accountant or an attorney to advise us on federal tax laws.
• Trip  Deposit ($100.00) due today—please get in as soon as possible.  You may bring it to marching rehearsals.  If you have not sent it in yet, please email your intent to Donna Schriver.

New Business

• Parades   Shrewsbury parade:  Sat, June 28,  report time 3:30 on Onion Blvd.  New Freedom parade Sat, July 5, report time 3:30.  Donna Schriver will bring water for the marchers; Mr. Poole will bring the trophy.
• Yuri             Bethany Meyer suggested that we send Yuri back to Japan with a class ring.  Bethany will check with Laurie Johnson to see if Yuri got one.
• Partners in Pride   we need to decide on the details soon.
• Web Site   We’re going to add an address which readers can send their email address to if they’d like to be included on our email list.

Next meeting:  Mon, July 7, 7:00pm   at the high school.  If the band room is not available we’ll find a room.