Southern York County School District

Band Booster Meeting

July 6, 2009

Attendees:  Tammy Simmons, Ann Merrick, Sherry Soltes, Brandon Soltes, Brodie Dunkin, Cheryl Yost, Jason Hagel, Janet Hagel, Lori Bookhultz, Donna Schriver, Angela Mays, Rachel Mays, Bethany Meyer, Kim Nace, Lynne Hood

Secretary’s Report:  Minutes from June meeting approved. Thank you, Cheryl, for preparing them.

Treasurer’s Report:   This will be Donna’s last treasurer’s report. Thank you, Donna, and welcome Angela Mays!

     Student Accounts:  $5,839.00 (This is after hearing from 90% of graduating seniors and directing the money in their accounts per their requests.)

     General Fund: $8,763.00

     Detailed report attached.

Director’s Report: Mr. Poole was not able to be here tonight. We will take this time to discuss ideas for the marching show shirt. The theme this year is Chaos Theory/ Butterfly Effect. We are open to suggestions for show shirt designs, but we need the ideas within one week in order to get the shirts ordered. It takes about 10 days to get them screened, and we have to get on the schedule to be screened. We can use 2 ink colors. Bethany Meyer likes the idea of printing the schedule on the back of the shirts. Tie dye shirts with a butterfly design were suggested. We don’t want the butterfly to look too feminine. Cheryl Yost will send out an email asking for ideas to be forwarded to Tina.

Old Business

• New Head Chaperone:  Michele Spurlock  Thank you, Michele.
• New Candy Gram Coordinator:  Ann Merrick  Thanks, Ann.
• Trailer Volunteers:  Schrivers, Soltes, Kaliszack, Voltaggio and Charlie Carroll. Thank you to all.

New Business-Band Camp Preparations

• Uniforms    Sherry Soltes needs help with uniform distribution. This process should be started at the 7/22 evening practice. Angela Mays, Kim Nace and Bethany Meyer all volunteered to help. We will need blue tape, Sharpie markers, new spread sheet to record uniform numbers and copies of contracts. It was suggested that we add a statement to the contract requiring uniforms to be returned in the condition in which they were received, in a dry cleaning bag.
• Shoes   There will be no more measurements taken for marching shoes. Students who did not get measured need to turn in their shoe size at the next practice.
• Picture Day   Mr. Poole has been in contact with the photographer. Pictures will be taken on Thurs, Aug. 6. Typically the photographer takes individual pictures in the lobby and then we take individual pictures for our own use. Every student, whether they plan to buy the pictures or not, must have their picture taken.
• Meals   The boosters will provide one meal for each week of band camp. We need to confirm a date for each meal with Mr. Poole. We need volunteers to help with the meals. Donna Schriver and Kim Nace have volunteered to help as long as the date works for them. Bethany Meyer is able to help the second week. Please let one of them know if you are available to help.
• Cool Treats   We like to serve “cool treats” each day of band camp.
  • One day we will ask district administrators to distribute ice cream treats, provided by the boosters, to the band members. Tina will set up a date for this with Mr. Poole and then invite the administrators.
  • Janet Hagle has volunteered to come once each week with a sno-ball machine. Thank you, Janet—that will be awesome! Again, we need a date from Mr. Poole. Janet is not available 8/13 or 8/14.
  • We need parents to bring in freeze pops for each of the other days of band camp. Plan for 75, to include directors, etc.  Just bring them in frozen, packed on ice in a cooler. Please let Tina know if you are able to contribute at tpelensky@earthlink.net 

• Games   We are looking for suggestions for games for the kids to play during breaks at band camp. We need quick and easy games—no roughhousing—we don’t want any injuries.
• Cameras/Pictures  It was suggested that we give each section leader a disposable camera to get candid shots during band camp. Your candid shots are always needed: please put on disk and drop the disk in the red box.
• Idea:  Pool Party  for marching band students.  Tina will call Summit Grove and Janet Hagel will call Bon Air. They will get back to the boosters with info.
• Sub Sale  We need a get-together for parents. Suggestion: sub sale/picnic for band students and parents. Donna Schriver and Bethany Meyer will organize this for Aug. 13. This could bring in money to help provide meals during band camp as well as provide an opportunity to welcome new families and answer questions. A suggestion was made to put a line on the order form for questions. The order form will be sent home at the 7/22 practice and via email.
• Gloves  We need to order gloves before band camp starts.
• Polo shirts  We also need to order the polo shirts. There is a new fabric this year. All new students will get the new fabric, returning students can wear their old shirt or order a new one. We will display the shirt somewhere where students and parents can see the new fabric.
• NEEDED  Parent volunteers to stay on the practice field and ensure the security of the instruments and equipment while the band breaks for lunch and dinner. If you can help with this at all during band camp, even for one day, please let Tina know at tpelensky@earthlink.net

Looking Ahead

• Band Night   This is the one and only night during the football season when the band is able to earn profit from game ticket sales. We also usually have a tailgate party and the middle school band is invited to play on the field and in the stands with the high school band. Elementary band students will also be invited to participate in some way. Tina and Donna will get plans for band night started……..they will need lots of help.
• First Game Friday, September 14 at home.  It was suggested that we also do a sub sale/tailgate party for the first game. Advertising via the All-Sports Boosters was discussed, but that presents difficulties with money collection. However we will advertise to the middle and elementary school band members. Ideas: at the first tailgate party take orders for the next; have subs available to sell outright; work in conjunction with “Warrior Nation”; increase price to $6.00 for sub, chips, drink and cookie—it’s still a good value.
• Donette Yeilding and Tina are working on a proposal to get involved in concessions sales at football games.
• Thank you cards   Tina will create a thank you card with the band logo on it. She will send a card to the Delps.

Meeting adjourned at 7:57

PLEASE JOIN US FOR OUR NEXT MEETING ON MONDAY, AUGUST 3 AT 7pm IN THE SHS BAND ROOM.  ALL ARE WELCOME, STUDENTS ARE ESPECIALLY ENCOURAGED TO ATTEND.