Southern York County School District

Band Booster Meeting Minutes

July 7, 2008

Attendees:   Cheryl Dunkin-Yost, Ann Merrick, Kim Nace, Donette Yeilding, Donna Schriver, Debbie Auburger, Lynne Hood, Kathy Renzi, Jeannine Williams, Bethany Meyer, Bonny Lutter.

Call to order, 7:05

Minutes from June meeting approved.

Treasurer’s Report   There is $10,212 in the general fund.  This includes approximately $6,000 in trip deposits.  There is approximately $6,700 in the student account. Detailed  report attached.

Fundraising 

     York Revolution Game

§  Lots of positive feedback from staff, parents, students.

§   Notes for next time:  have band students arrive closer to game time—no need to have them there too early—nothing for them to do, 2 students got sick from the heat while waiting.

§    The students seemed to enjoy performing and enjoy the game.  The ticket sales were very successful.

§   Concessions:  some people felt this was a lot of work for a little money (we earned approximately $600.00), but most said they had fun and would do it again. Next time we might consider selling tickets but not working concessions.

§  We collected about $20 in each donation container—next time take more containers.

§   A weekend game would likely be more profitable. This year the weekend games were taken before we decided to do it.

SHS Football Concessions/Season Tickets    

§     Mr.Poole and Donette Yeilding are working on this.

Basket Bingo, July 13 

•   We need to ask local businesses to advertise on their billboards/electronic signs. (Carpets by Martin, Silbaugh, Bubb Insurance)
•  Tickets sales are low at this point, please sell tickets.
• Kim Nace will handle small games of chance.
• We have the cards and corn.
• Most baskets are sponsored. The drum line parents have sponsored a basket.

No-hassle fundraiser

• The new pamphlets look great. They will be sent out soon.
• Each student who sends out at least 10 letters will receive a Rita’s gift certificate.
• All contributors are thanked by the band boosters, some families also send  a personal thank you.
• The students who see the most success with this easy fundraiser usually send out 3 packets, or 30 letters.

Tag Day 

• Bethany Meyer will get a map from the Boy Scouts.
• The Parades provided us with great exposure and a nice set-up for Tag Day.
• Donette Yeilding  is working on scripts and details.
• We will need help with this during band camp—please let any officer know if you have an hour or 2 to help—we would really appreciate it.
• The attire for tag day will depend upon the weather.  Uniforms look good but may be too hot, possibilities include white band polo shirts with uniform pants, polo shirts with khaki shorts, band t-shirts with khaki shorts.

New Fundraising Ideas:

• Party-Lite Candles   Party-Lite does a Halloween fundraiser—one-page flyer, the representative offered to bring samples to band camp to display.  It was agreed that we have enough fundraisers which involve selling products going on this year.
• Auction   Debbie Auburger has a friend who is looking for group to run a concession stand at a public estate auction in York on Aug. 23.  There is interest in this as it is a one-day commitment and we have several people who are good at this. We will have to decide if the proceeds will go into the general fund or into student accounts. Suggestions:  leftovers could be used for band camp, pre-made sandwiches would be easy. Debbie will work on the details for us.

Band Camp   Aug.    4-15

§  WE NEED VOLUNTEERS!!!!! We need help during band camp with shoes, uniforms, food/drinks, picture day, tag day preparation, etc. Kathy Renzi will put together a schedule for each day of band camp and try to line up volunteers.

Disney Trip

      The next payment is due on or about Aug.1.  We have deposits for 45 students.  There seems to be interest among the parents in going, so we are not anticipating a problem getting chaperones.

Parades

  Our participation in the Shrewsbury, New Freedom and Glen Rock parades seems to have been successful.  The students looked good in the summer “uniforms”, they had fun, and the communities seemed happy to have the band there. We’ve received lots of positive feedback.

Trailer 

     Some of the missing items from the stolen trailer have been returned by a kind gentlemen who went out of his way to contact us. He found three black bags, two of which still had the wood blocks in them. We are very appreciative and Donette Yeilding, who took the time to contact the gentleman and meet with him to retrieve the items, will send a thank-you note.

Guard Accessories

    The question of whether the boosters should subsidize the guard uniforms was raised.  The school will pay for their uniforms, but they will incur about $89.00 in costs for gloves, unitards, shoes, etc.  It was agreed that the musicians must supply their own instruments, reeds, etc. and we cannot pay for all of that.  In addition, the boosters provide ample fundraising opportunities to offset the costs.

Marching Show

     Mr. Poole has a prototype for the shield to be used in the show.  Brian Schriver is going to modify it. He needs some input over the next few weeks.  The names Bruce Auburger, Linden Deibert, John Yeilding, Bill Yost and Steve Meyer were suggested.  Please contact any board member if you can help.  Donna Schriver will try to get some volunteers.

     Donette Yeilding  is working on the sashes for the show.

Database

 Donette Yeilding and Donna Schriver are working on the database for 2008-09 band students.

Market Day

     First delivery date of the school year will be on September 9, orders due one week prior.  Please visit www.marketday.com to place your order.

Next meeting:  Monday, August 4, 2008, 7pm SHS band room.  Note:  this also happens to be the first day of band camp.