January 2009 Minutes

Southern York County School District

Band Boosters Meeting

January 5, 2009

Attendees: Bethany Meyer, Lynn Eason, Debbie Auberger, Jeannine Williams, Karin Martin, Natalie Martin, Bonny Lutter, Lynne Hood, Casey Hood, Donna Schriver, Tina Pelensky-Voltaggio, Brian Furio, Cheryl Yost, Chris Poole, Kim Nace, Ashley Nace, Ann Merrick

Secretary’s Report: The minutes from the December meeting were approved.

Treasurer’s Report: There is approximately $6,500 in the general fund and $5,000 in the student accounts. Detailed information is attached. Donna also created a “budget vs. actual” spreadsheet for us this month, which is also attached.

The following question was raised: Can extra money leftover from marching band be carried to indoor guard/indoor drum line? It was decided that this would be an executive decision. This would involve roughly $500. The guard is working on raising some money.

Donna reports that now that the Disney trip is over she will be able to get back to work on our 5013c status.

Director’s Report:

Concert January 28 The band will rehearse on the day of their mid-term—the rehearsal IS their mid-term.
Grades A lot of students are missing grades from missed sectionals. They can make up these sectionals. They can come to the sectionals for any section—it does not have to be their own.
Trip It was AWESOME!!! Mr. Poole has heard a lot of positive feedback from the students. He would like to thank everyone who helped in any way. The trip was well-planned and the band members were well-supervised and well-behaved. This is a trip Mr. Poole would like to do again.

Fundraising

Basket Bingo We no longer need Friendship Elementary—we have Shrewsbury reserved for Sunday, Feb. 8 with an inclement weather date of Feb.22.

Doors open at 3:00, games start by 4:00
Menu: hot dogs, BBQ, etc. Details will be decided by the committee.
½ Vera Bradley bags, ½ Longaberger baskets, + a 50/50 bingo game.
Option up for consideration: ask each band member to send in $10 to sponsor baskets.
Bonny Lutter will advertise on a bingo web site.
Please remember that baskets can be sponsored/filled by more than one family.
The committee will discuss ticket prices, proceeds, etc. One suggestion is for some of the proceeds to go to the Steger scholarship fund.
Please contact Bethany Meyer @ 2350747 if you can help in any way—we need volunteers!

Market Day the next order is due on Wed, Jan 7 at noon, delivery will be on Tues, 1/13 at 7pm at Southern Middle School. Any volunteers willing to help unload the truck please be at the middle school at 6:00.

Trip

We would like to advertise the trip in the newspaper. Mr. Poole will see about getting it in the school newspaper.
DVD will play in the lobby before and after the winter concert.
The pictures will be sent to Mr. Quay to share with the middle school band students.
A survey will be distributed to the band students to get some feedback about the trip.
We have already received a survey from the Best Western Lakeside. In general our feedback to them is good.
DVD Donna Schriver is collecting pictures; please send any pictures of the trip you’re willing to share - CD in the red box or email. Janice Eason is putting together a DVD. Please send/give her any video you have of the trip. She can use your camera and cable, a mini DVD, or however you are able to get it to her.

Indoor Guard/Drum line

KIDA dues, tape fees and championship program ad fees are due. This will total $90 for guard and $90 for drum line + $40 bond fee.
Driver needed to pull trailer. A parent can drive a district pick-up truck to pull the trailer. Please contact Mr. Poole if you can help. Tina Pelensky-Voltaggio, Kim Nace and Donna Schriver all indicated that they might be able to help with the driving.
We need to transport the guard floor and cart to Friendship Elementary on Sat.

Jazz Fest April 4, 2009

Sudbrook Middle School may be interested in coming again.
Brian Furio will contact Jeff Stabley at York College to see if they might be interested in joining us. They have not responded yet.
Brian Furio has also offered to contact the coffee service provider at York College to inquire about options, prices, etc.
Bonny Lutter has volunteered to take care of ad sales and the art auction. We need a volunteer –ideally a parent of a younger student—to shadow Bonny this year. Bonny will also contact Comcast and the local newspapers to advertise.
Tickets Lynn Eason has volunteered to work at the ticket table.
Kim Nace and Tina Pelensky-Voltaggio have volunteered to help with tickets and theme decorations. Kim has also volunteered to help with server training, t-shirts, etc.
Clinician Mr. Poole is working on getting a clinician. It has been suggested that we ask the clinician to do an informal concert on Fri. evening, 4/3/09, for the SHS and SMS band students. This idea was very well received.
Food Brian Furio brought up the subject of offering food other than desserts. This idea will be discussed with the Jazz Fest committee.
THANK YOU to all who have volunteered so far. We really appreciate your efforts. HOWEVER, we still need volunteers! We especially need parents of middle school jazz band students. If you are able to help in any way, please contact Lynne Hood.

Winter Concert January 28

Juniors and seniors will be asked to donate cookies and snacks, the underclassmen will be asked to do so for the Spring concert. Donna Schriver will send an email to all juniors and seniors to remind them, and Mr. Poole will remind them in class several times.

Nominating Committee

We need a few parents to make a few phone calls to see which committee members will stay for another year and which positions we need to fill. Please contact Cheryl Yost if you can help.

Please plan to join us for our next meeting on Monday, February 2 @ 7pm in the SHS band room. All are welcome. We would like to extend a special invitation to SHS and SMS band students, and parents of SMS band students. Students: we are here for you and we value your input! SMS parents: you are the future of the band boosters!