Southern York County School District

Band Booster Meeting

February 4, 2008

Attendees:    Lynne Hood, Donette Yeilding, Bethany Meyer, Donna Schriver, Chris Poole, Cheryl Dunkin-Yost, Pat Macomber, Debbie Auburger, Jeannine Williams, Bonny Lutter

Secretary’s report   Minutes from last meeting approved.

Treasurer’s report   Report approved.  Monthly report attached. Student account  

                                     balance: $6,5540.91,   General Fund balance: $7,622.45

Director’s report    

• Menchey Music step-up program:  Representatives from Menchey Music will be in the SHS band room on Wed, Feb. 27 from 6-8p.m. with intermediate and professional instruments.  Students will be allowed to try instruments and representatives will be available to answer questions. Please plan to attend.
• Thank you for providing refreshments for the winter concert. The concert is playing on channel 99.
• Picture day is tomorrow (Tues. Feb.5)—please remember concert clothes.
• Small ensembles are organizing for a concert in the spring.
• Mr. Levi invites all students interested in playing in the pit for the musical to a meeting on Wed, Feb. 6 after school.
• Trip proposals: several ideas and sample itineraries were submitted and discussed, information attached.  One proposal is for a trip with Bowl Games of America in Orlando, Dec. 26-31, 2009, and would include the Champs Sports Bowl half-time performance (mass band performance), a parade and Universal Studios.  This trip would include marching students only.  Another proposal is for a spring trip, also to Orlando, and would include a parade in Universal Studios.
  • Discussion points: a winter trip would not require any missed school days.
  • Winter trip would not conflict with spring sports, most winter sports practice, but do not play, over the winter holidays.
  • Marching band only--  this is not what our students are used to, may take some adjusting, would come as a surprise to some seniors.
  • Winter trip could present weather-related problems and family conflicts.
  • Most family conflicts could be avoided with ample advance notice.
  • Suggestion: alternate a marching-only trip with a music department trip every other year.
  • We need to get the kids’ started on fundraising for the trip soon.
  • Mr. Poole would like to hear your comments.

     Mr. Poole handed out a calendar of all band events for the month.  The calendar will be posted in the band room.  Suggestions were made to post it on  www.warriorbands.org, and to print a large one like the athletic events calendar.  Mr. Poole will ask Mr. Abbott about the large calendar.

Fundraising

• Basket Bingo   Very successful.  We earned about $4400.00 after expenses, about $1400 more than last year. The raffle alone raised $900.00 .  Debbie Auburger knows the Longaberger consultant—should we buy baskets throughout the year as they go on sale?  Question deferred to fundraising committee.  Debbie will send thank you notes. Most proceeds going to Steger scholarship fund.
• Market Day     next order deadline Wed. Feb. 6, delivery on Tues. 2/12
• Pellman’s Cakes and Pies   Chairs:  Michelle Spurlock and Jeannine Williams. Sale will run 2/14-3/7; pies and cakes will arrive in time for Easter.
• Trip fundraisers     Eighth graders will be given the opportunity to raise funds for the trip.  We need to get started ASAP, especially if the trip is scheduled for Dec.

Old and Ongoing Business

• Nominating Committee   Nominees for board positions will be presented at the next meeting. We would really like to have a man on the board.

• Jazz Fest  April 5, 2008

• Committee meeting on 2/6/08, Pat Macomber’s house.
• SHS, SMS, William Penn High School, York Suburban and Sudbrook Middle School are all registered.
• Tables are reserved; tablecloths are in the uniform closet.
• Ticket prices are $4/students, $6/seniors, $8/adults, same as last year.
• Food prices rose slightly to $1/drinks, $2.50/desserts.  This could get confusing with the food tickets, which were usually $1/each.  Bethany Meyer suggested using Mardi gras coins or wooden nickels, which will be sold for .50/each, instead of tickets.  Great idea, Bethany!
• Bonny Lutter will handle the silent auction with the art department.
• Bonny Lutter will get letters about program ads together.
• Ads due by 3/12/08
• Donette Yeilding will make banners for all bands.
• We have Shrewsbury Elementary reserved from 4-7 on Fri. 4/4, the tables will be delivered at this time and we need help to set up.
• We will also reserve Shrewsbury El. from 1-11 on Sat. 4/5 and we will need help for set-up and decorating.
• We need help in the kitchen.  In particular we need someone who would be willing to “shadow” Bethany Meyer and learn the job and take over next year.
• Derek White has been asked to get the bios from the seniors.
• Pat Macomber will email images to Bethany Meyer for the program cover.

New Business  

• Audit committee   We are looking for volunteers to form an audit committee and do an annual audit of our books.  Please contact Donette Yeilding if you are willing to help with this one-time job.
• Awards Night/Banquet May 16    Bethany Meyer will check with Grace United Methodist Church to see if we can use their facility again.  We need to get the kids started on planning for this event.  Idea:  get a church youth group or other group that would like to raise funds to make and serve the dinner, thereby freeing our band parents to enjoy the evening. Is there a group in our school who would like to raise funds?  In the event that we can’t get Grace, St. John’s Lutheran and St. John’s Catholic churches were recommended.

• Marching Season preview    We need a date for this.  Mr. Poole will work on securing a date.
• Eighth grade parent meeting    Do we want to combine these events?  Or get the eighth parents on the regular eighth grade orientation night?

Next meeting:  Monday, March 3, 2008 in the SHS band room, 7p.m.

Be sure to visit www.warriorbands.org often!