Southern York County School District
Band Boosters’ Meeting
Dec. 7, 2009
Secretary’s Report Minutes from November approved.
Treasurer’s Report There is currently $3598.78 in the general fund and $9236.43 in student accounts. Everything which has been submitted has been paid.
§ Funds are running low—we’re hoping to bring money in over the next few months.
§ Any parent needing the balance of their student’s account is welcome to email Angela Mays at darmays@yahoo.com
§ No –hassle fundraiser packets are going out to all symphonic band students soon. (Thank you, Donette!) Let’s send a reminder to marching students as well to remind them that this is ongoing and they can still participate or add to their accounts.
Director’s Report: We had 8 students audition for district band, 4 were selected (Kelly Helfrich, Brook Silverman, Matt Schriver and John Kirby). We are very proud of everyone who participated. Matt Schriver was selected to re-audition for district orchestra and he will be the first chair mallet percussionist in the district orchestra. The district band will perform in Feb. at Dover High and regional band will perform at Gettysburg High School this year.
§ Jazz Band performed at the Christmas Tree Lighting ceremonies in New Freedom and Shrewsbury. The band sounded better the second time.
§ There will be a Spring trip—mailing to go out soon. It will be a one-day trip to NYC on May 21, 2010. We’ll take bag lunches from the cafeteria to eat on the bus, kids can choose from one of 3 shows to see and we will return the same evening. The kids will have some free time---we will need chaperones. This is full departmental trip. It will be close to, but not more than, $100.00 per student—details to come. A $25 deposit will be requested in Jan.
Immediate Needs:
§ Elementary Concert on Wed, Dec 9 and SMS concert Thurs, Dec. 17—we need to serve refreshments. Do we want to buy cookies or ask for donations? People have been very generous with food donations for marching band. Kim Nace offered to call parents to ask for donations for both evenings. Donette will handle the tables and tablecloths. SMS specifically requested hot chocolate.
§ Marching Uniforms: A reminder will be sent to get the uniforms dry-cleaned and returned. Return date: January concert (Jan. 26, 2010 )
Upcoming Events:
Battle of the Bands January 9, 2010 6:00, doors open at 5:30. Coming very soon—we have 5 bands booked. We need to get info to the bands very soon. Four of the bands have participated in similar events.
§ We will ask for lyrics ahead of time—we’ll award prizes for various reasons—applause, etc. Small amount of cash, participation trophy will be awarded. Dan Tamanio will do the sound system, SHS will handle lighting. Do we need any certain equipment? Brian Furio will speak with the Slatterys about the sound equipment. We have a small sound system here at SHS—may not be enough to handle the Battle of the Bands.
§ “Green room” with refreshments.
§ Brian Furio will be the MC.
§ Security: Mr. Poole will work with Randy Buffington on security.
§ Will need people to tally audience members as to which band they came to see. We could rip off a corner of the tix and drop in a specific bucket or tally as they enter.
§ Advertising: Do the bands need flyers? Yes—let’s get some up and running now. Kelly Silva will circulate flyers to the other bands.
§ Tix prices: $6 students/seniors $8 adults
§ We need volunteers! If you can help in any way please contact Tina Pelensky at tpelensky@earthlink.net
KIDA Indoor Drum Line/Guard Show Feb 6, 2010 (this date has changed from March 6)
§ This will be logistical challenge. This show involves a lot of people. Percussion starts at 10:00 am, indoor guard in the afternoon. This is a very long day which requires LOTS of volunteers, both students and adults. We are very excited to have the Towson colorguard perform and work with our guard.
§ Equipment required to play music—Mr. Poole has this handled.
§ Parking lots have been reserved. We will rope off the admin parking lot and use it just for getting equipment out of the gym. We need ramp to get equipment in and out of gym.
§ Food will be available for sale in the cafeteria. We’ll need space for candygram tables, flower tables, etc. This committee will meet again on Tues, Dec. 15 at 6:30pm. Please join us-this project will require many people.
Basket Bingo Jan 31, 2010
§ Set-up begins at 1:00 at ShES. Doors open at 3, games start at 4, out by 7.
§ We’re still looking for a few vendors—we have Maureen’s Jewelry Designs booked. Please contact Tina at tpelensky@earthlink.net if you know of anyone who might be interested.
§ Food will be set up in the lobby.
§ Baskets will be picked up tomorrow, handbags have been ordered.
§ WE NEED SPONSORS FOR BASKETS!!! And we need donations of contents of baskets. Please contact Tina Pelensky if you can help in any way—donations, volunteer, etc.
§ If we buy gift cards let’s buy them from Post Prom Party.
§ Advertising: basketevents.com, newspaper, fliers.
§ Do we want the jazz band to play? The winner of the Battle of the Bands? To be determined.
New Business:
§ Janice will have the marching band DVD finished soon and ready to sale for about $5. This makes a nice gift.
§ Grades for band students: new this year, much more of a focus on fundamentals, etudes, rhythmic studies. They will work at grade levels. The expectations have been made clear to the students. They have been given a packet of everything they need to accomplish this year. Students can come in during other band sectionals—it doesn’t have to be their own section every time. We’re trying hard to increase technical skills with the instruments.
PLEASE JOIN US FOR THE NEXT MEETING ON MON, JAN 4, 7PM, SHS BAND ROOM.