Southern York County School District

Band Booster Meeting

August 6, 2007

Attendees: Pat Macomber, Cheryl Dunkin, Marco Bedoni, Jeannine Williams, Donna Schriver, Debbie Auburger, Lorna Deibert, Donette Yeilding, Bethany Meyer, Chris Poole, Lynne Hood, Cathy Renzi

Meeting called to order at 7:05

Secretary’s report    Pat Macomber was thanked for taking and typing the minutes from the July meeting.  Minutes approved.

Treasurer’s report   Report submitted by Donna Schriver.  Pat Macomber made a motion to accept, Lorna Diebert seconded, report accepted.

Director’s report  

§         Chris Poole reported a great first day of band camp.  It was very hot but there were no complaints.  He will be careful to encourage students to drink plenty of water and reapply sunscreen.  Water will be available out on the practice field. They started setting and playing drill today.  The goal is to be marching and playing the opener by Friday, and to have the whole show learned by the end of band camp.

§          The band owes Grim’s Trophy $16.72 as per James McGarvey.  Chris Poole will ask Mr. McGarvey for the invoice and give it to Donna Schriver.

§         Staff salaries—boosters must cover two salaries.  Donette says they are already in the budget.

Fundraising 

• Car Wash—raised $336.00
• Market Day  –raised  $2,085.03 for the general fund and $1,194.12 for student accounts last year with $16,788.35 in sales. We need to really encourage this easy and profitable fundraiser this year.  Encourage your friends to put your child’s name on their orders, your child will profit.  We earn 15-20% based on size of order.  Donette Yeilding  will try to get some order forms and distribute them to the students. The distribution dates should be on the school calendar.
• No Hassle fundraiser   Going along well.  We have received $435.00 in the last two weeks.  Students will be encouraged to send out letters and will receive a Rita’s gift certificate if a parent signs a note stating that all letters have been sent. Any student wishing to send out more than 10 letters is welcome to do so.  The money is split evenly between the general fund and the student’s account.
• Spirit Table   Lorna Deibert has a list of people interested in helping, she will get them organized.
• Holiday Sales   Luminaries and poinsettias.  We need to get started on this now—we will be marketing these products during football season-- a mass mailing is being considered. We are really hoping to grow this fundraiser.
• Basket Bingo    We are planning a basket bingo for Superbowl Saturday. This takes months to plan, we need committee members to help with this.  We also need a committee chair.  Reminder:  the children of chair people get 100% of their profit for that particular fundraiser in their own account.  Not sure yet how the profits from this fundraiser will be distributed.

Old Business

§        Steger Scholarship    Donette Yeilding will get the current figure for us.  We still need to solicit a few businesses and put out a PSA—this is a work in progress.  We need $10,000 for an endowed scholarship.

§        By-laws   Lorna Deibert and Pat Macomber have been working on revising the by-laws all summer.  Anyone is welcome to forward suggestions to Lorna or Pat via e-mail.  The current draft is attached.

§        Non-profit status   No updates at this time.  Donna Schriver is working on this. Chris Poole suggests that we persist, as he has been involved in the process before and found it to be relatively quick and inexpensive. 

§        Band Camp

·        We still need people to donate freezy pops.  Please contact Bethany Meyer if you can help.

·        Leadership Lunch   Pat Macomber will conduct leadership training at a Leadership Lunch on the first day of band camp.

·        Leadership Camp    Pat Macomber and Bonny Lutter observed at Westchester University.  Both agreed the leadership training was fantastic—well worth the money.  They would encourage the color guard to send a representative.  They suggest that we consider earmarking some money to help defray the cost for more families in the future.  The cost this year was $415.

• Marching Band Show Prep   We have a group of men working on props, platform and backdrop.  The backdrop will be at practice by Thurs. at 4:00.  Chris Poole will discuss 15-20- foot-tall flag standards with James McGarvey, who remains on staff as a program designer.

New Business   

§        Freshman parent/liaison/mentor/buddy system……..Pat Macomber will handle this.

§        Chaperones    Bethany Meyer   will organize a meeting for chaperones next week.

§        Band Night   Oct. 5   The athletic department allows the band to pre-sell game tickets and keep the proceeds from those tickets for this game. There will be a tailgate party for band families before the game. James McGarvey would like us to include elementary students this year.  The SMS band students are invited to march with the SHS band.  Chris Poole would like to see the SMS students wear matching shirts.  He will talk to Mr. Quay about this .  Lorna Deibert would like to distribute fliers for our Chik-Fil-A night on band night.

§        End-of-season-party for the marching band    Scheduled for Nov. 16 at Springfield Bowling.  We need volunteers for this.

§        Calendar Clarification    It is still not clear whether the first game is Fri. Aug. 31 or Sat. Sept. 1.  Chris Poole  will check into this.

§        Cameras at band camp    Bethany Meyer will get one camera for each section and bring to camp as soon as possible.  The kids have fun with them and the pictures come in handy for the banquet.

Next meeting:  Sept. 10, 2007  SHS band room—parents of all band students are welcome and encouraged to attend.