Southern York County School District

Band Boosters Meeting

April 7, 2008

Attendees:  Donna Schriver, Pat Macomber, Debbie Auburger, Cheryl Dunkin-Yost, Bethany Meyer, Jeannine Williams, Kathy Renzi, Sheryl Delp, Kim Nace, Bonny Lutter, Chris Poole, Donette Yeilding, Lynne Hood

Secretary’s Report:  Minutes from March meeting approved.

Treasurer’s Report:  Report approved, attached.

• .Audit committee:  Bill Yost, John Yeilding, Pat may have a third person.
• Budget:  The board would like to have any budget suggestions submitted in writing by May 1.  The budget will be a big topic at the May meeting.

Director’s Report:  

§         A tentative marching band schedule is attached. The schedule includes parades on June 28 and July 5. We will do the Glen Rock Memorial Day parade as usual.

§          John Miliauskas is our new drill writer—we will be his only high school band this year. He plans to be around during band camp.  The show design is going very well.

§          We have added the USSBA circuit as will as Cavalcade of Bands.

§         There will be no rehearsal for band night—just fun!

§         The performance of the national anthem at the York Revolution game on June 12 will include alumni. The dress for the event will be the white marching band polo shirt or a solid red shirt with khaki shorts and sneakers. (NO flip-flops!)

§         After May 1 the band will be outside practicing the anthem and parade music.

Marching band Disney trip:

§         The bus contract has been signed and sent off. Total invoice: $16,447.50.

§         Donette recommends we reserve up to 30 rooms for the trip.

§         We have to file for tax-exempt status in Florida in order to avoid paying taxes on the rooms.  Donna Schriver will look into this for us.

§         The Best Western contract was reviewed and is attached.

§         We have officially received acceptance from Disney into their Magic Music Days!  We will march in a parade in the Magic Kingdom on 12/28 and participate in an instrumental workshop on 12/29 in Epcot.

§         We have made reservations for 64 performers, 14 chaperones and 2 directors.

Parent Information Night:

§         We need to have the handbook done—the executive committee will work on this. We need to make parents aware of the $250.00 account threshold.  

o       We need to have the cost of the trip calculated, dates, etc.

Fundraising 

• Bethany Meyer reviewed the fundraising session (3/17/08).  Complete minutes are on file.
• Hershey Park tickets: due date Wed. April 9.
• York Revolution fundraiser, June 12.   We need volunteers!!!  If you are able to help us in the concession stand at the York Revolution game on June 12, which is, coincidentally, the very same day our band will be performing the national anthem at the game, please contact Lynne Hood @ 235-0104 or email.   We are almost there: we have 18 volunteers, we need about 25.  We also need volunteers for the training at the stadium @ 6pm on Wed. April 23.
  • We should advertise this in the school newspaper, Community Courier and York Daily Record (Weekly Record). Lynne Hood will work on an ad, email to board for tweaking, Bethany Meyer will place ads.
  • We need to decide how proceeds will be split between general account and student accounts.  Most sales are split 50/50, executive board will decide.

• Basket Bingo:  needs to happen this summer.
• Tag Day:    Sept. 6, 2008.  On this day the band thanks the community for its support, collects donations door-to-door, leaves schedule of band events.  Donette is heading up this new fundraiser.  She needs help!
• Holiday Sales   will start in October.
• Pellman’s   as usual or maybe just once this year.
• Senior Citizen’s Prom   Mr. Poole will head this up, music provided by jazz band.
• Partners in Pride   revisions will be made in order to facilitate more corporate sponsorship.
• Glen Rock Street Fair:  we will not participate this year.
• Car Wash  we will not do a car wash this summer.

Old/Ongoing Business

• Proposed Amendment to by-laws:  Each executive office gets one vote, including  situations in which 2 people serve as co-officers in one office position.  A motion was made and seconded to pass this amendment: amendment passed.
• New slate of officers: 

                     President:  Cheryl Dunkin-Yost

         First Vice President: Bethany Meyer

         Second Vice President: Kathy Renzi   (Kathy would like a co-officer)

         Secretary:  Lynne Hood

         Treasurer:  Donna Schriver

Motion made to accept the slate of officers, motion seconded, voted upon and approved.  We are still looking for a co-officer to work with Kathy Renzi.

• JazzFest   The jazzfest was touted as “the best-run event in a long time.”  Pat Macomber was thanked (and applauded!) for all the hard work she has put into the jazz fest over the past several years. Pat, in turn, thanked all those who helped. The event earned approximately $1,000.  We were only 24 tickets shy of a sell-out.  A thank-you note has been sent to True Value, band directors have been emailed for feedback. 

Suggestions for the future:

• Get microphones for the ensemble.
• Sheryl Delp suggested that we handle food ticket sales to the musicians at school prior to the event.  They could get tickets or just have their name added to a list.
• Mr. Poole suggests that the clinician gives a performance for the SHS band students after Fri. set-up. This allows more time with the clinician.
• When choosing the date, consider Easter, PSSA testing, SHS musical, school calendar (would not want to do it on a weekend when we have Fri. off).

• Awards Night/Banquet, May 16

o       Bethany Meyer is checking with the youth group at Grace Church to see if they can cook and serve the dinner.

o       We need theme ideas from students, as well as students to decorate, set up, clean up, etc.

o       Laurel Ruppert   will help.

o       Donna Schriver and Michelle Spurlock   will get together regarding ticket sales.

o       Debbie Auburger  will help Chris Poole with the awards.

• Steger Scholarship   Chris Poole will think about the best time/place to award the scholarship……at a concert?  at awards night?
• SHS Spring Concert  May 1 
  • Kim Nace  will help Donna Schriver with reception, freshmen and sophomores will donate desserts.
  • Chris Poole  will give a list of seniors to Donette Yeilding for senior recognition.
  • Bethany Meyer and Debbie Auburger  are looking into flowers for parents of seniors.

• Elementary Band/Orchestra Concert, May 15   Lynne Hood will contact Mr. McGarvey about having older students help younger students at the concert.  Kathy Renzi will help. They have Casey, Sarah and Matt who might be able to help.
• SMS Concert, May 22  The indoor drum line will perform, Donna Schriver will take care of refreshments, photo albums, etc.

Next meeting:  Monday, May 5, 7:00 pm, SHS band room

 Executive Board meeting: Tuesday,   4/15, SHS band room, 6:00 (so get your taxes done!)